Job Description & Requirements

We are seeking a dynamic and hands-on Finance & HR Executive/Assistant to provide comprehensive support across finance, accounting, human resources, and compliance functions.

This role serves as a key business partner to management, ensuring financial discipline, regulatory compliance & operational efficiency across entities in Singapore and Malaysia.

The ideal candidate is highly organised, proactive, and capable of working independently in a fast-paced environment.

Junior candidate with a positive learning attitude, willingness to take ownership are welcome to apply

Finance & Accounting

A. Financial Management

• Manage full sets of accounts for Singapore and Malaysia entities
• Oversee monthly financial closing and management reporting
• Prepare accurate and timely monthly management accounts
• Monitor cashflow and working capital requirements
• Review financial reports submitted by branch office
• Handle ad-hoc project

B. Accounts Payable & Receivable

• Review supplier invoices and payment schedules
• Monitor receivables and collection activities
• Ensure timelya nd accurate processing of transactions

C. Compliance& Audit

• Liaise with auditors, tax agents, banks and corporate secretaries
• Prepare audits chedules and supporting documentation
• Ensure compliance with Singapore accounting standards
• Manage GST submissions and corporate tax matters
• Ensure compliance with ACRA, IRAS and CPF (Singapore) / KWSP, Perkeso, LHDN, SSM (Malaysia) requirements

Human Resources

A. HR Administration

• Manage payroll processing for Singapore and Malaysia entities.
• Ensure compliance with employment regulations and statutory requirements.
• Prepare and maintain HR reports, employee records, and documentation.
• Administer employee benefits, leave, and attendance records.

B. Recruitment& Onboarding

• Coordinate recruitment activities including sourcing, screening, interviewing, and reference checks.

C. Employee Relations

• Handle employee enquiries and provide HR support and guidance.
• Assist in resolving employee issues and grievances.
• Foster a positive, professional, and inclusive workplace culture.

D. Compliance & Work Pass Matters

• Manage all MOM work pass applications, renewals, transfers, and cancellations.
• Stay updated on employment laws and regulatory changes in Singapore and Malaysia.
• Ensure compliance with company policies, employment regulations, and statutory require

• ments.

Qualifications & Experience

• Minimum O'Levels/SPM or equivalent Diploma & above in related disciplines preferred.
• Minimum 3 years of relevant experience in full-set accounting and HR administration.
• Experience handling both Singapore and Malaysia entities will be an advantage.
• Experience with payroll processing and statutory compliance.

Technical Skills

• Proficient in Microsoft Excel, Word, and PowerPoint.
• Experience with ERP/accounting systems; Navision experience is an advantage.

Competencies

• Strong analytical and problem-solving skills.
• Excellent organisational and time management abilities.
• Good interpersonal and communication skills.
• Able to work independently and manage multiple priorities.
• Positive team player with a proactive attitude.