This role needs 4 skills, and your profile's missing all of them
Permanent
390 Orchard Road, Palais Renaissance
1-3 Years Experience
SGD 3,000-3,300 / Month
On-siteFlex Studio Singapore · Palais Renaissance, Orchard Road · Full-time, 4-day week.
Flex Studio is hiring a versatile administrative professional with a strong HR background to keep our people, paperwork and accounts running smoothly.
The successful candidate will ensure that the studio's personnel matters, documentation, accounts run smoothly and are kept up to date.
About Flex Studio
Flex Studio is a boutique classical Pilates studio on Orchard Road, part of a regional group with studios in Hong Kong, Singapore, Taiwan and Malaysia. The studio offers instruction on Gratz apparatus, teacher training and intensives, and hosts guest educators from overseas. As a small team, we offer a role in which your contribution is clearly visible and your ideas are valued.
Key Responsibilities
People & HR
• Coordinate recruitment from job posting and screening to offer, then onboarding and offboarding
• Prepare and maintain employment contracts, staff records and the staff database
• Prepare and process monthly payroll: salary payments, payslips and CPF submissions
• Manage annual leave, sick leave and holiday requests
• Draft HR documents, company letters and employment references
• Maintain compliant and efficient HR processes, and refine them as the team grows
Finance & Accounts
• Enter accounting data and track payables and receivables
• File and maintain company documents
• Work with our accountants, corporate secretary, banks and vendors
• Coordinate with our regional head office
• Conduct the year-end audit
Operations Support
• Source and order studio supplies, and keep an accurate inventory
• Arrange the cleaning team when needed
• Liaise with Building Management on air-con extensions and other studio matters
• Provide studio operations support to the Studio Manager when needed
Administrative Matters
• Plan and arrange the Director's travel, including flights, accommodation and itineraries
• Arrange inbound travel for guest instructors and educators, including visa applications where needed
• Undertake other administrative and operational duties as assigned
Must have
• Minimum 2 years of hands-on HR experience, ideally in a small or fast-moving team
• Working knowledge of Singapore HR practice: employment contracts, leave entitlements, payroll, CPF and onboarding/offboarding
• Diploma or degree in HR, business or a related field
• Strong numeracy and attention to detail, including bookkeeping and payroll accuracy
• Proficient in Excel and Google Workspace or Microsoft 365
• Ability to handle payroll and personal data with discretion
Key Attributes
• Enjoys a varied workload spanning payroll, building management matters and visa applications.
• Remains composed and organised when priorities change, and re-plans promptly.
• Communicates clearly and follows up proactively.
• Learns new systems quickly.
Remuneration/Working Arrangement
• 4-day work week, Monday to Thursday
• S$3,000 to S$3,300 per month, depending on experience
• The opportunity to take ownership of, and help shape the studio's administrative and HR processes within a small team
How to apply
Please send your CV and a brief cover note outlining your experience.
Flex Studio is Singapore’s largest Classical Pilates studio at Palais Renaissance, recently opened in April 2023. Flex caters to an upscale demographic of highly educated, well-traveled clientele across all ages and nationalities. Flex offers bespoke training and small group classes, as well as Classical Pilates Teacher Training certification. The Company seeks an experienced individuals to continue to grow the business.
